September 2009 meeting minutes

Held on: September 10th, 2009


Old Business:

- Scooter is going to email the 2008-2009 annual financial statements to the Board.
- Election of officers took place: Darren Wheaton returning as Chairperson, Dan Wortman as Vice Chairperson, Shelley Harding as Secretary, Kevin Estabrooks as Treasurer (appointed).
- It was noted that Desmond Lockhart and Tag Thompson had both expressed interested in being on the board again this year as student, but since they did not show up at the AGM and were not nominated in elections, they will not be invited to rejoin the board. However, if they wish to request to attend meetings that is fine.


Manager's Report:

- Scooter read a big list of things he has done in August and early September to be ready for the new school year.
- Scooter is expecting a high possibility of a Liquor Licensing Board inspection tomorrow night (due to the planned Super-Stud) but does not anticipate any problems.
- Membership sales have been soft, probably due to the elimination of member discounts on drinks, but may result in increased revenue throughout the year.
- 816 first year frosh, 41 MASSIE.
- No new security concerns within the Pub, although the University had an ID card printer stolen, so the Pub staff are on the lookout for fake MTA ID’s.


Entertainment:

- Aly Kelly is the SAC’s Entertainment Director for this year, and seems very motivated to work with us. Hope to see some good bands.


New Business:

- Inventory is strong at roughly $11,500 for alcohol items.
- Cash balance in the bank is low but revenues look to be good for the rest of the month.
- Superstud on Saturday, DJ booth will be located between the Pub and Gracie's. SAC gives $1500 and covers the cost of CP's, Pub will pay for equipment rental (approximately $500). Bracelets for underage and 19+.
- Homecoming? Need to sort out security concerns for that night. Also Fall Fair on Homecoming weekend. Bridge Street closed for bands, Main Street closed for parade.
- University needs to look at lighting in the Solarium. There is no way for the Pub staff to turn on the lights in the Solarium in the event of a security incident or an emergency.
- New Board members need to do a volunteer shift at the Pub.


Next meeting:

The 2nd Monday of every month, 8pm. The next meeting will therefore be held on October 12th (Thanksgiving). Students should be back from their travels for the most part, so we won’t adjust the date for this meeting.