Tantramarsh Club Board Minutes, 1999-2000

March Board Meeting - March 14th, 2000

Gloria calls the meeting to order. There is a motion to adopt the January meeting's minutes by Rob. Ian seconds the motion and the minutes are adopted. There is a motion to adopt the February minutes by Aaron. This is seconded by Rob. These minutes are adopted.

Gloria asks for any business arising from the old minutes. The first topic is acquiring more computers: we have news that they will cost the Pub $1800 each. Ian points out that pub computer access in the summer will be likely quite high as there are not many labs open for security reasons. Diane notes that there always seem to be people using our computer lab, at all times of the day. There is a motion by Aaron to purchase two new computers ASAP. Ian seconds the motion and the motion is carried.

Financial Report: Dianne reports that our revenues and expenses are back down to normal. She points out that we have been fined 350$ from the workers compensation group but tells us that it was unavoidable due to the government regulations and our fluctuating business volumes. Vince if an estimate of the manager's potential bonus can be identified on the balance sheet so that it is identified as a liability.

Manager's Report: Scooter tells us that most days until the end of the year are now booked. We will be quite busy but will have Drew and Colin to take care of things while Scooter is gone.

Summer manager: Drew is being considered, with a similar contract to previous years. Changes include the fact that the manager will receive a 30% contribution of profits as opposed to 28% in previous years, but that there can be no bonus awarded, and Scooter also mentions that a clause about potential government grants will be inserted.

Several security issues were discussed. Case 1: Theft. After discussion, there is a motion (made by Dave) to reaffirm a one year ban, with an exemption being made for the four days of Convocation weekend (the concerned party is a graduate). Seconded by Ian. This motion passes.

Cases 2 and 3: Theft and destruction of property. The items involved were of a very significant dollar value. Several board members express a concern about the severity of the incident. Vince makes a motion that we invoke lifetime bans on each case except for their respective Convocations. The motion is seconded by Aaron. The motion is carried.

A/C report: We have had only one fax back so far, and one conversation by phone. There is general concern about the entire notion of contracting the job out to the best bid by Vince. He has information that says many dealers are not qualified to tell us many of the proper specs and details. Gloria decides that the A/C committee must come up with a summary and recommendation. She suggests that Perry be consulted during this phase of the report.

New Business: Vince states that electric and fuel costs are expected to go up in the near future. Rent may also go up (roughly 5%). He also informs us that a Toronto architecture company will be on campus looking for input on some management level issues that are in regards to what direction the University will be heading in terms of its layout etc... He reminds us that we are invited to the respective student/faculty meetings.

The next meeting is set for April 4th. We are to meet at the pub at 5pm, and the group will leave at 5:30pm. The meeting is adjourned.

February Board Meeting - Feb. 15th, 2000

Meeting is called to order. There is an introduction of the Board to Marc Carnes, the new technical director at the Pub.

There is a motion to accept the November minutes, forwarded by Aaron Webb. Motion is seconded by Nicole. Minutes are adopted. The minutes for January and February are to be available on the website by the March meeting.

Financial Report: Dianne reports that sales are down just slightly, and that net income for the month is about one half of January of last year. Scooter points out that Winter carnival was disappointing and that weekly revenue is roughly back to what it is normally. Dianne reports that we have $40,000 in GIC's at this time. She notes that we have roughly the same amount of cash at present as we did at this time last year.

Gloria suggests that at the next meeting, each board memeber bring a suggestion for member appreciation, ie. what can we do to benefit the members in the long term. Nicole congratulates Scooter on a very successful happy hour season.

Manager's Report: Scooter reports that we have received usage stats from the Mount A web site. It has 106,000 hits/week and of those the pub gets roughly 1,600. We are actually in 5th place of all pages past the home page, one spot above the library! There is a suggestion that the pub sell ad spots on the site. Scooter and several members note that we still have too few hits to make a significant amount from ads on the web page.

A/C report: Scooter reports that Marc is his new assistant on this project. Scooter will be sending out a letter to a bunch of firms from Moncton to try to get a proposal from each one. He expects that we will get some responses in the next few weeks.

Scooter reports that the new PC's have been well received. He suggests that purchasing more machines will cost us cash, however, waiting for computing services to donate machines may cost us even more in terms of time (if this is even possible) ... Gloria mentions that she will try to talk to Peter about possibility of new PC's. It is suggested that we wait until March to make a decision.

Scooter tells us about some problems that we've been having with our pool table. He tells us that it will be repaired or replaced shortly. The ATM has been meeting all expectations and we have yet to have a major breakdown (at least 2 members are seen knocking on wood). There is a query about how pool accessories are replaced/purchased. Scooter points out that a rotation is in place and that all accessories are replaced slowly (balls and cues).

Finally, there is a question about the DJ staff playing too much techno. The student members are concerned as they have heard complaints from several students. After considerable discussion, it is decided that not much will change for the time being. Scooter has not noticed it to be a problem that can be easily addressed, however he will keep an eye on it and if its still seemly a concern in a couple of weeks, it will be addressed again. For now, however, the complaints will be taken as a constructive criticism and it is important to note that we cannot please everyone all of the time. Dave volunteers to sit in the booth on a weekend night and record all requests/songs played in hopes that this information will help us draw some conclusions.

In the Marketing report, it is noted that Ashley MacIsaac will be at the pub on the 25th of February for a door charge of 9$.

New Business: There is a request for more wooden chairs at the pub. Scooter points out that they are very difficult to implement financially as they cost about $165 each, whereas the plastic ones (which are much harder to destroy) are $22 each.

There is some concern about who wil be the summer manager. Scooter reports that there are three senior staff who are very qualified and interested in the position. He is very confident that he can appoint a good Summer Manager in case he is not around.

The next meeting date is set for March 14th at 9:00pm. Meeting adjourned.

January Board Meeting - Jan. 11th, 2000

Meeting is called to order. Rob, Dave and Dianne are absent. There is a motion by Aaron Webb to adopt the December 99 minutes. It is seconded by Judy and the minutes are adopted.

Scooter does the financial report in place of Dianne. He tells us that Net income is up roughly $3000 and that revenue is up about $3000. December was very good also - although we lost about $5600, we must keep in mind that wages are up as well (extra staff in Dec). He notes that draught revenues are up, the $5.50 pictures are doing quite well and as a result, beer revenues are up as well. Food revenues are also up due to the pizza and chips. Someone notices that office expences are up significantly, but no one seems to know why. Printing is blamed for the time being.

Vince asks Scooter to make a prediction for the next few months (to compare against last year with the strike). Scooter feels that we will be up in January, Down in February, and up again in March.

Managers Report: There is nothing new to report on the A/C front. But Scooter notes that this IS on his rather lengthy list of things to do. Scooter mentions that the new computers are ready, according to Peter Crawshaw. We should be seeing them shortly. He tells us about the new high resolution ID camera that has been installed.

There is still no decision on a comedy night as of yet. Scooter would prefer to see how the upcoming Hestler Hall event goes first. The wet/dry nights are now officially over until we can find out more about the specifics of our license. Scooter tells us that the Summer Manager's position has so far seen three interested high-quality applicants, in case he does go tree planting this summer. They are Sarah Mackenzie, Drew Dudley, and Colin Petrykanyn, all of whom are seniors at the bar. There is to be some work done on the flooring in the next couple of days. There is a local company coming to look at it and let us know.

Marketing Report (Scott Richer): Scott tells us about various upcoming events. He tells us that from now on, Friday nights wil be university staff and faculty nights. The bar will stay open through supper time and will have several specials including a happy hour that is from 5 until 9. Students are invited, however there will be no ads about this night as it is intended primarily for staff. Gloria asks Judy if it would be feasible to just send some letters to faculty heads and ask them to put them in common lounges in the departments or somehow distribute them. Judy thinks it is feasible, but is worried that the university club will be upset to hear this news. Duckey's will no doubt feel the same.

Gloria asks if there is any new business. There is none except that Scooter reminds us that he will be missing a couple of events at the end of March because he will be in Mexico for a week for an educational/business trip.

The next meeting is set for February 15th at 9:00p. Meeting adjourned.

December Board Meeting - Dec. 4th, 1999

Meeting is called to order by Rob, as Gloria is absent tonight. Approval of the last set of minutes will be postponed until January as the secretary didn't get them typed. Apparently the delay is 'due to exams'.

Financial report: there is minimal discussion regarding the new financial report. Dianne reports that we still have a lot of cash just floating around. She reiterates that she is seeking a high interest account for it.

Scooter begins the manager's report. He informs us that we may have been hurt slightly due to the opening of Baldy's - he points to the fact that our weekly revenue was down this week. He tells us that we will be starting next semester off with a bunch of major specials to get things rolling. We have a minor discussion about who has and hasn't been to Baldy's yet and what students seem to think of it.

We have two new computers to be added to the pub's computer room. They are being configured by Computing Services and should be ready before long. We are looking into a network printer for the pub so that students may print off their work for 10 cents a page or so.

Scooter updates us on some minor details regarding dance floor lighting.

Scooter finishes off by updating us on the last day of classes turn-out. It was great by any standards. He reminds us of the Esso/Shell Christmas party for the 19th, and the New Year's party that will be happening for the crazy swim team and whomever else should turn out. He mentions that there is also a possibility that we will be getting Star Wars Episode one for a screening at the pub. He spills the details of legalities and everyone agrees that this would be a cool event.

Nicole mentions that some students were asking about the possibility of the Pub hosting a comedy night. Scooter makes note of the request and mentions that he would be interested in trying it sometime 2nd semester and see how it works out from there. Though willing to give it a try, he had some concerns because it had been tried a few years back and it wasn't terribly successful. However, he also noted that last year's comedy night on campus was a good success.

Nicole raises the issue of underage students not being let in on the underage nights (Sun - Wed.). We don't want members to be kept out because there are underage students in the Pub and its too full. Scooter reminds us that when the pub is too full (as it has been on Wednesday nights recently) underage students will not be admitted as we are interested in getting our members in first when space is limited.

Rob sets the date for the next meeting to be January 11th, 2000.

November Board Meeting - Nov. 9th, 1999

Meeting is called to order by Gloria. A motion to approve the previous minutes is made by Rob. The motion is seconded by Jamie. Minutes are approved.

Scooter starts off by reporting for the A/C committee. He tells us that $40,000 will cover the cost of the entire installation according to Perry. We can start things immediately if the board sees fit to put out the money. There is much discussion about timing and where the air condensor would go if the decision is made to go ahead with the installation. Scooter proposes how the ducts could move through the pub and in the pool room. Gloria is interested to know if we have a master parts list for the A/C system that is planned. Further discussion reveals that most board members would feel better if we called some major dealers and got a quote and parts list and just see how it compares to our estimate, ie. do more shopping around before any decisions are made. Finally 2 items are decided for the committee: 1. check with a few major dealers for quotes and parts. 2. find out the specifics from Perry on the ongoing costs that would be associated with a system like ours and a maintenance estimate as well. The topic is abandoned for now until we get more info from the committee.

The issues about the bank machine and the coupon system are focused on for a while. In general, they are being used quite frequently and everyone agrees that the system is working as it was expected. The only two issues raised have been rectified, as follows: (1) A sign was put up over the machine to tell the members what to do if the machine screws up because the phone lines to the bank are congested; (2) The wall by the guys washroom has been taken out to help with the line up problems that were reported recently.

Aaron brings up the issue of the guys washroom having less privacy due to the removal of the outer wall. Furthur discussion reveals that there are no significant concerns as far as anyone knows, and there are no known codes in place that require the pub provide more privacy. All agree that this is not a big issue.

The financial reports kick off the 2nd half of the meeting. We have $40,000 in GICs and 28,000 in cash. Dianne tells us of her search for a good interest bearing account for the pub. There is a feeling that we should move more cash into GIC but the decision is to be made final in January. There is some discussion about our Ice revenue. Scooter reminds us of our ice sales to Joey's Pizza.

The manager's report includes information about the recent visit from the liquor inspector. The pub fared well by not being over capacity, however, there was some confusion on the parts of the inspectors regarding our policy on student IDs and the wet/dry events. Scooter decides that he will consult Charlie to verify that we are correct and he will get the paper work about our license so that we have it on hand for future visits.

The marketing report states that we have been extremely busy on Wednesday nights (five staff have been working each Wednesday). We are reminded of the $5.50 pictures specials that have been running since November first. We are also informed of a couple planned Christmas parties in the Pub.

Someone mentions that we are all out of Clancy's. Vince seems concerned. Scooter reassures him that more is arriving the following day.

A date is set for the next meeting: Dec 4th at 6:00pm. Meeting is adjourned.

October Board Meeting - Oct. 12th, 1999

Gloria calls the meeting to order, and calls for approval of the minutes from the previous meeting. Rob Sills moves to approve the minutes. Judy seconds the motion. The motion to approve the minutes is carried.

Scooter begins the Manager's report:

• He states that there is not much new to report on regarding projects. He comments on the homecoming weekend results. There were no problems during homecoming, and the night of 'super pub' we had approximately 1200-1300 people in the building at various times.
  
• Scooter points out that the banking machine has been largely a success but mentions 2 minor problems that we've had: 1. Some bank cards don't work (but thats mostly out of our control - this happens even with the Interac machine) 2. We are occasionally maxing out the banks' connection equipment on nights when there is a lot of interac traffic (again, this is out of our control since the bottle neck is on the bank's end). This also used to happen occasionally with the old Interac terminals. Apparently, the national router for the network is in the process of upgrading their equipment to deal with the overload - problems usually only occur on Friday, Saturday, or Sunday evenings. The machine will say "System currently unavailable," and the customer generally has to wait three or four minutes and try again.
  
• For a comparison of how we are doing with the machine in place, Scooter mentions that last Saturday we brought in $3400 vs roughly $2400 for the same night last year. He felt that the bank machine may have accounted for a sizable portion of that increase.
  
• Scooter reports that the coupons from the machine are quite popular, and many are being turned in. Roughly 15% are used for pop and the rest for pitchers of draught and liquor.
  
• Vince asks if a "speed line" would be useful in speeding up transactions. Scooter tells us that the machine is very efficient with the current line (as it dials the appropriate bank while the user inputs the PIN, etc.) so it is really a limit of the transaction router's equipment that makes transactions slow.
  
• Scooter reports that there is nothing new to report on the Air Conditioning project. We are waiting to hear back from the engineer on a few details.
  
• With regards to marketing, Scooter states that the nightly specials are starting up again. He believes that once word gets around, the specials will be as sucessful as they were last year.
  
• Scooter opens the floor to discussion on Fraud Sanctions (which are currently not well defined). The members agree that there should be a more comprehensive policy.
  
• Scooter talks about two cases which could involve potential bans from the pub, both of which do not fit the pre-arranged sanction guidelines as stipulated in the Pub's "disciplinary guidelines document." The Board decides that one case should be a lifetime ban (non-students involved), and the other will involve a warning letter until further evidence comes to light.

Dianne reports on the new financial statement. She reminds us of our current cash and investment status (see financial statement page). Scooter warns to that we can expect to see wages to go up because with the new wet/dry hours we are staffing a bit more than we were last year. He also pointed out that his own salary will also be going up this year as per a contract arranged for a year ago, and the daytime hours have been expanded slightly, and so these things will also contribute to the expected increase in wages.

There is more discussion about the financial statement. Ian points out that cover charge revenue is up because the Duke hasn't been a factor yet this year and as a result, we've had more non-members who pay cover.

Scooter adds that the extra staffing on some weeknights increases security at the Pub. Scooter points this out mentioning that a couple of staff members brought up concerns last year about the fact that on some nights one person would be working by themselves, and that he feels much better now having the added staff at the bar.

Dave asks about when we might expect to need to pay the bill for the air conditioning system. Scooter states that around Christmas time would be the earliest likely scenario. Dave asks if we should perhaps put away another $20,000 in a 90 day note while we wait for the bill. Dianne and the board members agree that this would be better than leaving it sitting in the no-interest current account. Dianne will do it.

Scooter announces that Colin Petrykanyn is taking over the previously vacant Assistant Manager position. There is a round of applause for the new Assistant Manager.

Nicole asks if it would be possible to move the bank machine elsewhere. She has had some concerns regarding its current placement. Scooter agrees to put the question on the feedback seciton of the website. It is decided by the members that the current position is the safest place for now and that its traffic will be monitored.

Scooter tells the members about the new idea for a "beat the pub staff" night. Details will be available soon - basically it involves the public vs. pub staff at the pool tables on Tuesday nights.
If the staff/board members are beaten, the team that beats them will receive a drink ticket each. The staff/board members hold the table regardless for the evening and all are welcome to challenge.

There are no further quesitons/comments. Gloria sets the next meeting for Nov. 9 at 9:00pm, and then ajourns the meeting.

AGM & Board of Directors Meetings - Sept. 14th, 1999

Scooter introduces the current Board, and Marketing Manager Scott Richer.

Gloria goes through the agenda for the meeting.

Diane hands out printed copies of the financial status for 1998-99. She notes that the cash position is strong considering the Pub was nearly bankrupt five to six years ago.

Scooter gives a Manager's report:

• Speaks about the role of the Board. Makes broader policy decisions, and hires the Manager.
  
• Manager makes day-to-day operational decisions.
  
• Last year's results: strike was very beneficial, at least initially. Saw some drawback in early March. Overall effect was probably neutral.
  
• Gains from cost control: staffing control, efficiency of service, and marketing plan (last year featured the first formal marketing plan).
  
• Remarked about the washroom expansions at the start of the 1998-99 fiscal year. Many positive comments after that was completed in August 1998.
  
• Computer lab constructed in the room off the pool room.
  
• Web site was launched last year ... 12,500 hits since mid-November, and the weekly photo gallery gets a lot of hits (most popular section of site).
  
• New bar countertops were installed in August - although this isn't really part of the 1998-99 fiscal year.
  
• Fifth Quarter Club hosted a few post-game receptions at the Pub. We would be willing to host them again this year, although no concrete plans have been made.
  
• This summer, quite busy due to officers from the Cadets organization, and the RCMP security billets.
  
• Interac system: a positive asset to have within the Pub in terms of total revenues, although the current system is not efficient. Having Interac at the bar slows down speed of service significantly. Expensive, $4000/year in banking charges. Options are being examined which will be examined in more detail at Board meeting.
  
• Board will be discussing the possibility of air conditioning being placed in the Pub.
  
• Scooter closed his report by noting that he tries to be always accessible for input even though he is quite busy sometimes, and noted that e-mail is a preferred approach.

Scott Richer, Marketing Manager, gave his report:

• Spoke about marketing issues.
  
• Wants to focus on keeping the place busy; emphasis does not necessarily have to be on events with highest-profitability, but can focus on events with greatest exposure to students.
  
• Will be actively working on promoting all open hours, but particularly focusing on "quiet times," ie. quiet evenings and afternoons.
  
• Have a time slot available (early evenings, before 9pm) when Pub is officially closed to the public so that private parties may be scheduled.
  
• Lots of advertising to be done in next few weeks.
  
• Scott concludes by stating that he is also keen to have input from members, and can be reached at home or by e-mail.

Scooter reports on more items that he forgot to mention earlier:

• Duke has been bought, and will tentatively be open in early October. Expects a fairly good working relationship with the new owners, who have done a lot of work for the Pub in the past.
  
• Notes a very good working relationship with Bar Services and the SAC - Scott Richer is the Bar Services Manager, and Joy Sloan is also very cooperative.
  
• Wet/Dry access will continue for Sunday through Wednesday evenings, and all afternoons. However, special conditions are to be kept in mind for potential underage patrons: (1) Must be a MTA student, (2) Must carry a MTA ID at all times when in the bar, (3) If caught drinking or even only "in possession of" alcohol containers such as empty drink glasses, will be facing judicial charges.
  
• Wet/Dry access will be temporarily cancelled at any times the staff are expecting an extremely busy night, to prevent any chance that our paid members would be unable to enter due to seating capacity being taken up by underage students.

Gloria asks for questions and comments, gets none.

Gloria discusses some potential changes to the Constitution. She asks that the members approve a change to Article #4, to read as follows: "There shall be a Board of Directors consisting of eight Directors selected from the membership of the Club for a one year term. The Board will consist of three students, on faculty, one administration, two members at large, one alumnus, the Bar Manager (ex-officio, non-voting), Summer Co-ordinator (ex-officio, non-voting), and the Accounting Assistant (ex-officio, non-voting). When appropriate, the Board may appoint non-voting members to attend Board meetings. Quorum will be four of the voting members. Quorum during the summer period (May through August) will be two of the voting members. All decisions or actions taken during the summer require approval at the first academic-year Board meeting." The purpose of the proposed revision to Article #4 is to make it consistent with desired composition of the Board. Motion is carried.

Gloria discusses some potential changes to the By-Laws. She asks that members approve a change to By-Law #12, to read as follows: "The affairs of the Club shall be managed by its Board of Directors. Until changed by special resolution or supplementary Letter Patent, the number of voting Directors of the Club shall be eight. Four voting Directors, during the academic period (September through April) constitute a quorum for the transaction of business at any meeting of the Directors while two voting Directors, during the summer period (May through August), constitute a quorum for the transaction of business at any meeting of the Directors. Notwithstanding vacancies, the remaining Directors may exercise all the powers of the Board so long as a quorum of the Board remains in office." Again, the purpose of the proposed revision is to make it consistent with the desired composition of the Board. Motion is carried.

Move to the appointment of the auditor. Diane reports that Grant and Thornton, the current auditor, has been good. She suggests that we continue with the current auditor. Motion is carried.

Move to election of officers. Diane notes that each position is for a one year term, and there is no remuneration for the position. All positions are then filled through elections (successful candidates may be seen above at the top of this web page). It is noted at this point that Vince has been appointed by the administration of the university as their official representative for 1999-2000.

Gloria asks if there are any final questions. There are none, so the meeting is adjourned and the new Board is asked to gather for a meeting.

Board Meeting with New Members begins ...

Vince, the independent appointee (administration) to the Board carries out elections of officers. Gloria is reinstated as Chairperson, Rob Sills as Vice-Chair, Andy McIntyre as Secretary. Gloria has all members introduce themselves.

Gloria asks about new business arising from AGM, and Scooter mentions two projects, a bank machine, and air conditioning for the Pub.

Scooter points out 2 possible approaches to getting bank machine: Pub purchases one, or Pub enters partnership with a machine supplier. There is brief discussion regarding pros and cons in terms of cost. Second project would be air conditioning. Given the funds we have available for new projects, it would be impossible to both purchase a new bank machine, and install a full air-conditioning ventilation system. However, there are alternatives to both issues. Scooter decides to talk about AC first.

Favored approach is a system with two ventilation areas and two AC units, although we could not afford a full-blown solution like that at present. However, we might be able to afford the two vents and one AC unit. There is much discussion on immediate cost and usage costs.

Vince points out that rent for pub space may increase due to electrical draw. Scooter makes the point that students will be more inclined to stay at pub until 2am if there is an AC system in place (instead of leaving because it is too hot), so that may help absorb electrical costs. He also points out that Air Conditioning will be a significant benefit during the summer for both summer students and for conference attendees, and that this is important as the summer is increasingly becoming an important component of our annual fiscal revenues.

Dave asks about the projected life span of the system. Gloria decides that more info is needed and a committee is formed to deal with the AC situation. The committee will dig up more info and to come to a conclusion. The committee's members are A. Webb, A. McIntyre and V. Smyth. At issue are mostly technical questions ... draw, installation time, system specifications, maintainence issues, etc. There is a very strong consensus, however, that the general membership favours installation of some sort of ventilation system.

Talk turns to the bank machine situation. Scooter briefs the Board on interac cost vs. efficiency. The interac is too costly in terms of line waits and transaction charges. A bank machine would be a very positive solution. The Pub could purchase a machine and assume all operating costs and risks, but the machine is $13,500+HST, and so the Board is hesitant to spend that kind of money. Scooter then reads a letter from a Halifax company willing to supply the machine. The company will service and maintain the machine. There is a charge for each use of $1.25, borne by the debit/credit card user. The Pub would not receive any of this transaction charge, nor would it pay any of the transaction charges that the Interac machines currently charge. Each transaction record can have a coupon of text printed on it that is to the Pub's specifications. This kind of coupon could essentially "subsidize" the transaction charge for Pub customers. It is felt that the bar line (service time) would be 20% more efficient with this machine in place.

The major benefit of purchasing a machine ourselves (rather than through this company)
would be that we could control the service fee, and the Pub would get a portion of the transaction
fee rather than an independent company (i.e. that the machine could eventually pay for itself). However, based on usage patterns experienced with the machine on the main floor of the University Centre last year, the machine would be a breakeven venture at best. Another downside would be maintenance and repair costs, and the possibility that the machine would do even less transactions than the previous year. Clearly, an outright purchase would be a risk.

In either case, the float size, coupons, and size of bills in the machine would be set according to the Pub's preferences.

Dianne asks about staffing a dedicated interac machine with an additional regular employees during peak hours. It is decided that moving away from the bar is the best feasible solution. A dedicated interac would only further congest the bar area, and complicate personnel requirements. The bank machine would be the best solution.

There is much discussion about possible coupons that would be printed on the receipts. Scooter points out that we could do some sort of promo that would benefit both the bar and the students who withdraw cash. For instance, a coupon that gives the user $1.50 off the regular price of a pitcher of draught or liquor, valid at any time of the week. This would more than make up for the transaction fee to a Pub customer, and would possibly also increase bar sales at an acceptable contribution margin. Another option would be that the coupon could be valid for a free coffee at the Pub which would also increase daytime traffic, and the company owning the machine would likely reimburse the Pub for the cost of the coffee, cups, etc. used.

Aaron Webb moves that the pub receive a bank machine through a partnership with the
Halifax company. Receipt coupons will be left open to Scooter's discretion. Motion is seconded by Rob Sills.

Someone asks about rent - Vince brings up the point that rent this year is $19,500 because the university changed the Pub's insurance policy, adding coverage for "Directors' Errors and Omissions" insurance, which would have cost the Pub significantly more if not obtained through the University's policy.

There is some discussion of the wet/dry regulations for the year. Scooter outlines the plan and mentions that minors will be stamped as such and are expected to have ID at all times. The addition of dry customers may help the atmosphere on the slower nights.

Scooter mentions that pub will be trying to find some more/newer PCs. Moosehead will be
getting one for us and meanwhile there will be some digging around to find another good
deal on a higher end PC (looking toward Pentium class machines).

Chair sets date for next meeting as Tuesday, October 12th, 9pm. Early arrival by new board members will result in a tour of the Pub. Meeting adjourned.

Minutes by Andy McIntyre, Secretary.