Minutes from October 12th, 2009

Present: Scooter, Mike Currie, Dan Gillespie, Evan Scully, Shelley Harding, Dan Wortman, Sarah Carrigan-Kent, Michelle Strain, Mike Keech, Pat Forestell.
Regrets: Darren Wheaton, Bill Waterman, Kevin Estabrooks, Zach Ball.


Old Business: Nothing brought up.

Financial Report: No financial report available. Kevin has the necessary information, and is still working on generating financial statements for the summer and for September.

Manager’s Report:
- September was a good month, with fairly solid sales and a lot of busy nights on weekends.
- Roughly 350 memberships sold to date (25 last week alone).
- Figured on 400 memberships for the year, so will hopefully beat expectations.
- Discussed reasons for membership, pros and cons. Talked about marketing, benefits to students, whether or not there should be different lines to let members in earlier, etc.
- Bands booked every Wednesday night for this term, should hopefully bring additional customers.
- Discussed discrepancies in rent and price in solarium, and why the solarium isn't open on Thursdays.
- Discussed CP costs, why do we need to pay for CP's when we could hire Pub staff. Need better feedback for CP's and written guidelines.
- Inventory of alcohol is currently sitting at approximately $13,500, and approximately $2,500 for non-alcohol bar supplies. Cash in bank is hopefully enough to cover this year’s operating expenses, but will wait on financials before being able to confirm.
- Wages are up this term as an absolute number.
- A lot of cost increases relate to the move.
- Discussion of cleaning responsibilities can the pub staff do more to get the 16 hours of cleaning to 12 hours a week?
- Superstud after AGM was good. Homecoming had good sales, but there were a lot of unhappy alumni: Pub too small, lineups too big, couldn't get to ATM because of size of lineup.
- Cut back hours, no longer open on Mondays and Tuesdays except for special events. Moved Trivia to Thursday nights. On fundraiser nights, start charging cover at 10 pm.
- Security Report: no judicial charges. A few cases that were dealt with internally with Pub bans.
- Upcoming events: There may be a SuperStud with Thorton and SAC for Halloween. Food services maybe on Wednesdays?

New Business: Everything was already covered in discussions during Manager’s report.


Next Meeting: November 9th, 2009, at 8pm.