Minutes from November 9th, 2009

Present : Patrick Forestell, Dan Wortman, Evan Scully, Mike Keech, Darren Wheaton, Michelle Strain, Shelley Harding, Daniel Gillespie, Sarah Carrigan-Kent, Zach Ball, Scooter, Iain McLeod, Mike Currie.
Regrets: Kevin Estabrooks.
Resignations: Bill Waterman.


Discussed replacing Bill Waterman, bring nominations to next committee meeting.

Old Business:
- Membership update 353 paid, $14967 before taxes (net of $13245), still a long way to the goal of 400.
- Feedback from CP's. Working out better than last month. No need for Pub Staff to do it, doubt we could staff it.
- No movement on Pub Staff doing more cleaning. Michelle spoke to Joanne about including Solarium in her cleaning duties.

New Business:
- Letter of appeal from a student who is currently banned. Wants summer time included in his ban, to shorten the overall duration. Summer is normally excluded but hard to equate to equivalent time during school year. Ban was discussed and then voted on, and the Board decided to uphold it. Darren will let him know.
- Opening on Tuesday? Due to the Keiths Crew at Uncle Larry's, there is doubt that many people would show up. Scooter will find someone to work and try it out. No dance floor in Solarium, too expensive.

Financial Report:
-Did we ask Kevin (Accountant) to come? Scooter gave report.
- Cash balance healthy, COGS up a bit due to sales discounts, rent $4000 in September, $3000 in October. Talked about changing it to a standard amount per month, but Kevin vetoed it on the principle that the change would not conform to GAAP without a new lease.
- Question about Bell Mobility for Scooter, $24 for cable.
- Revenue from SAC is in the cover charge revenue ($1500 from Halloween, the Pub’s share of the event ticket prices), about 600-700 came through the door.
- Getting rid of wine, will no longer be offered. No one drinks Scotch anymore, so we will be carrying limited amounts.
- Pop/Coffee account no longer being used.
- Negative net income for predicted for November, but there is cash in the bank account. Scooter is worried about December.

Promo Report:
- Send out survey seeing which nights would be better for last class bash, either Saturday the 5th or Monday the 7th.
- Wednesdays are experiencing poor sales. Don't want to lose Wednesdays, which are done in partnership with the SAC.
- Ceiling in men's bathroom is too low, University is going to have a tour of problems with the Pub on Tuesday.
- List of events. Moose light lime launch is being held shortly, now that the football season is over.

Security Report:
- Men's washroom ceiling destroyed.
- Some smuggling

Managers' Report:
-Coat check is booked until end of February. Expected revenue of about $2400. Need to buy a 3rd coat check rack, but at $1500, probably not smart to do it this year.

Other:
-17 year financial spreadsheet gone over by Michelle.


Meeting adjourned. Next meeting planned for December 20th, 2009.