Present: Dan Wortman, Scooter, Darren Wheaton, Michelle Strain, Shelley Harding, Daniel Gillespie, Mike Keech, Evan Scully, Mike Currie, Sarah Carrigan-Kent (late), Ryan Sargent (late).
Regrets: Kevin Estabrooks, Iain McLeod.
Looked at the Notice of Dismissal letter for Scooter.
Should close by March 31st so we can lay Scooter off on April 3rd (he is willing to work an extra week if need be).
Sell assets to the University. Scooter should do an inventory of all assets, and then will sell them to the university for whatever amount the University wants to use in the books (possibly $1.00).
The lawyer felt that we have done as much as could be done to protect ourselves.
Scooter will take time to write a letter agreeing to a reduction in weekly salary. Scooter would sign a waiver of all claims on April 3rd when he is done.
Last day open will be March 31st, will close that night.
Order of priority to pay:
(1) CRA
(2) Employees
(3) Scooter
(4) Suppliers
(5) University
Should get back some prorated insurance money, but will keep Directors’ Insurance.
Bank should have new account ready by tomorrow.
Discussed when the board of directors should dissolve.
Will tentatively meet again on March 8th, at 6pm.
Wednesday, March 31, 2010
Board Meeting: February 15, 2010
Present: Mike Currie, Ryan Sargent, Sarah Carrigan-Kent, Dan Wortman, Michelle Strain, Scooter, Shelley Harding, Daniel Gillespie, Mike Keech, Evan Scully
Regrets: Darren Wheaton, Iain McLeod, Zach Ball, Kevin Estabrooks
Minutes from last meeting were approved.
External Accountant’s Report:
- Projected cash April 30 - $11,006. This is based upon a large number of assumptions.
- Need to get written confirmation of timely payments, and numbers are based on paying only interest on loan and no rentals.
- Add Sue’s report to the minutes.
Manager’s Report:
Things are looking worse; Scooter advised the Board to cease operations by April 10th (LDC) or even by March 31st before liquor license renewal.
Scooter reported that Sue’s report was based on better numbers than his updated numbers, and her report was pretty bleak. He reported an extremely significant drop in sales over the past two weeks, which makes Sue’s analysis essentially invalid. Uncle Larry’s seems to be taking away more patrons as they have amped up their dance floors.
We discussed closing expenses such as severance for Scooter, severance for the employees and HST & payroll.
Other Business:
Dan Gillespie spoke up and said that he felt that the Board was incapable of making decisions. He would like to resign, but he didn’t. He believes we need a formal document that says where we stand.
We need a lawyer to assist us through these proceedings, will meet with one tomorrow morning.
Need to do 3 things to ensure we are not personally liable as a board:
- Deposit remittance every week.
- Termination notices (Evan will email Darren).
- Set up separate account for HST.
Also advised to do a weekly count of cash floats (Shelley on Mondays) and get Scooter to sign a letter about his reduced salary.
Next meeting Wednesday the 17th of February at 9pm. Michelle Strain will book a room for us.
An appeal came up, with an individual who was caught smuggling beer into the Pub. After discussion of the case, a motion was passed to grant his appeal.
A second appeal camp up, with an individual who was stealing tips from tip jar. Indecision about this one, went to a vote, 5 to 4 vote to shorten the length of his ban (he had already served over four months).
Regrets: Darren Wheaton, Iain McLeod, Zach Ball, Kevin Estabrooks
Minutes from last meeting were approved.
External Accountant’s Report:
- Projected cash April 30 - $11,006. This is based upon a large number of assumptions.
- Need to get written confirmation of timely payments, and numbers are based on paying only interest on loan and no rentals.
- Add Sue’s report to the minutes.
Manager’s Report:
Things are looking worse; Scooter advised the Board to cease operations by April 10th (LDC) or even by March 31st before liquor license renewal.
Scooter reported that Sue’s report was based on better numbers than his updated numbers, and her report was pretty bleak. He reported an extremely significant drop in sales over the past two weeks, which makes Sue’s analysis essentially invalid. Uncle Larry’s seems to be taking away more patrons as they have amped up their dance floors.
We discussed closing expenses such as severance for Scooter, severance for the employees and HST & payroll.
Other Business:
Dan Gillespie spoke up and said that he felt that the Board was incapable of making decisions. He would like to resign, but he didn’t. He believes we need a formal document that says where we stand.
We need a lawyer to assist us through these proceedings, will meet with one tomorrow morning.
Need to do 3 things to ensure we are not personally liable as a board:
- Deposit remittance every week.
- Termination notices (Evan will email Darren).
- Set up separate account for HST.
Also advised to do a weekly count of cash floats (Shelley on Mondays) and get Scooter to sign a letter about his reduced salary.
Next meeting Wednesday the 17th of February at 9pm. Michelle Strain will book a room for us.
An appeal came up, with an individual who was caught smuggling beer into the Pub. After discussion of the case, a motion was passed to grant his appeal.
A second appeal camp up, with an individual who was stealing tips from tip jar. Indecision about this one, went to a vote, 5 to 4 vote to shorten the length of his ban (he had already served over four months).
Monday, March 8, 2010
Manager's Report, January 11th, 2010
Facility Problems:
- Door to main change safe feel off the safe on Saturday night. New safe = $440.
- Counter is loose in front of main cash register.
- Cash register electrical plug is screwed up – keeps resetting.
Website:
- The new website is up and running.
- Main drawback is that the photo pages are gone, but they needed to go because of extreme amount of time invested in taking photos and updating regularly. Also, less interest due to strength of Facebook.
- Goal was to make it clean, simple, easy to navigate.
- Only key missing pages still are financials and “old staff.”
- Capacity for 800+ more photos to be added to main splash page.
Security Issues:
- Stolen backpack on Friday night, from lobby. Recovered today after three and a half hours of investigation on video system.
- Mentioned the case to Rob MacCormack, in a brief email, so he is aware of the value of the lobby cameras to assist Pub staff in solving problems.
Solarium Changes:
- Description of new layout.
- Lighting issues – a bit too bright, will need to be dimmed.
- Dance lights – not useful yet, would be good to have carpenters hang a lighting rig.
- Volume levels – speakers need to be raised to reduce wattage needs, improve clarity. We can put them on poles.
- Tough for bartenders to hear drink orders.
- Much more energetic and exciting feel to the venue, from the staff point of view.
Photo Collage Potential Project:
- To be discussed in new business. Would like to add some photos to the walls, total budget approximately $200.
Financial Thoughts:
- I made an error with Travel Expenses, so our financials from September, October, and November need to be restated about $150 per month in expenses not recorded.
- Rental Cost increase.
- Possible HST Rebate for commercial rent.
- Minimum wage will be increasing. $8.25 now. $8.50 in April. $9.00 in September. $9.50 in April 2011. $10.00 in September 2011.
- Door to main change safe feel off the safe on Saturday night. New safe = $440.
- Counter is loose in front of main cash register.
- Cash register electrical plug is screwed up – keeps resetting.
Website:
- The new website is up and running.
- Main drawback is that the photo pages are gone, but they needed to go because of extreme amount of time invested in taking photos and updating regularly. Also, less interest due to strength of Facebook.
- Goal was to make it clean, simple, easy to navigate.
- Only key missing pages still are financials and “old staff.”
- Capacity for 800+ more photos to be added to main splash page.
Security Issues:
- Stolen backpack on Friday night, from lobby. Recovered today after three and a half hours of investigation on video system.
- Mentioned the case to Rob MacCormack, in a brief email, so he is aware of the value of the lobby cameras to assist Pub staff in solving problems.
Solarium Changes:
- Description of new layout.
- Lighting issues – a bit too bright, will need to be dimmed.
- Dance lights – not useful yet, would be good to have carpenters hang a lighting rig.
- Volume levels – speakers need to be raised to reduce wattage needs, improve clarity. We can put them on poles.
- Tough for bartenders to hear drink orders.
- Much more energetic and exciting feel to the venue, from the staff point of view.
Photo Collage Potential Project:
- To be discussed in new business. Would like to add some photos to the walls, total budget approximately $200.
Financial Thoughts:
- I made an error with Travel Expenses, so our financials from September, October, and November need to be restated about $150 per month in expenses not recorded.
- Rental Cost increase.
- Possible HST Rebate for commercial rent.
- Minimum wage will be increasing. $8.25 now. $8.50 in April. $9.00 in September. $9.50 in April 2011. $10.00 in September 2011.
Board Minutes, January 11th, 2010
Minutes, January 11th, 2010
Present: Ryan Sargent, Scooter, Mike Keech, Mike Currie, Michelle Strain, Dan Wortman, Dan Gillespie, Shelley Harding, Evan Scully, Sarah Carrigan-Kent.
Regrets: Darren Wheaton, Iain MacLeod, Zach Ball, Kevin Estabrooks.
- Iain MacLeod will be completing his degree at MUN this term. He will be able to provide input into decisions by phone/email.
- Michelle added an item to the agenda: more info to Board members and Liquor Policy Committee notes.
- Amended minutes from previous meeting to correct the fact that Iain was not present. Minutes were then approved.
Manager’s Report: see written report.
Dan Wortman was going to talk to Kevin to make sure that we can get financials in a timely manner in the critical months ahead.
Aramark as food partners: interested, but hours don’t really mesh well with periods when there are a lot of customers at the Pub, with the exception of Friday afternoons. The only other possibility is the Superbowl buffet – going to try to determine whether there would be enough interest to hold such an event.
The Facebook Group was discussed, including pros and cons of converting it to a “Fan Page” instead of “Group.” Decided to leave it as-is.
Corey’s Paintings: look good, only slightly over budget, but a lot of paint remains in case we elected to do additional paintings, so the next sections would be much cheaper.
DJ Booth Project: almost complete, should protect the gear. Bartenders now have eye contact with the DJ.
Liquor Policy Committee: has gone through the Liquor Control Act, and Order & Regulations. Looking to include other areas in their Special License umbrella. Advertising rules are many shades of grey and the committee is trying to gain clarity. Discussed the rules surrounding courtesy drinks.
Documents that would be of interest to Board Members were reviewed. They included:
- Incorporation Documents
- Constitution & By-Laws
- License to Operate
- Loan Agreement
- Employment Contracts
- Insurance Coverage (Directors & Officers Insurance)
- Commercial General Liability
- Obligation to maintain financials and have an annual audit
- HST Registration Number
- Bank account at Scotiabank
- Government by a Code of Conduct & Liquor Policy
- Sales Agreements
If we cease operations, we are required to pay at least four weeks of severance pay to long-term employees (over five years service). Must retain HST for remittances. Insurance has a $2500 deductible. Keep insurance open for at least one year after closure. Have to pay all non-University vendors.
Present: Ryan Sargent, Scooter, Mike Keech, Mike Currie, Michelle Strain, Dan Wortman, Dan Gillespie, Shelley Harding, Evan Scully, Sarah Carrigan-Kent.
Regrets: Darren Wheaton, Iain MacLeod, Zach Ball, Kevin Estabrooks.
- Iain MacLeod will be completing his degree at MUN this term. He will be able to provide input into decisions by phone/email.
- Michelle added an item to the agenda: more info to Board members and Liquor Policy Committee notes.
- Amended minutes from previous meeting to correct the fact that Iain was not present. Minutes were then approved.
Manager’s Report: see written report.
Dan Wortman was going to talk to Kevin to make sure that we can get financials in a timely manner in the critical months ahead.
Aramark as food partners: interested, but hours don’t really mesh well with periods when there are a lot of customers at the Pub, with the exception of Friday afternoons. The only other possibility is the Superbowl buffet – going to try to determine whether there would be enough interest to hold such an event.
The Facebook Group was discussed, including pros and cons of converting it to a “Fan Page” instead of “Group.” Decided to leave it as-is.
Corey’s Paintings: look good, only slightly over budget, but a lot of paint remains in case we elected to do additional paintings, so the next sections would be much cheaper.
DJ Booth Project: almost complete, should protect the gear. Bartenders now have eye contact with the DJ.
Liquor Policy Committee: has gone through the Liquor Control Act, and Order & Regulations. Looking to include other areas in their Special License umbrella. Advertising rules are many shades of grey and the committee is trying to gain clarity. Discussed the rules surrounding courtesy drinks.
Documents that would be of interest to Board Members were reviewed. They included:
- Incorporation Documents
- Constitution & By-Laws
- License to Operate
- Loan Agreement
- Employment Contracts
- Insurance Coverage (Directors & Officers Insurance)
- Commercial General Liability
- Obligation to maintain financials and have an annual audit
- HST Registration Number
- Bank account at Scotiabank
- Government by a Code of Conduct & Liquor Policy
- Sales Agreements
If we cease operations, we are required to pay at least four weeks of severance pay to long-term employees (over five years service). Must retain HST for remittances. Insurance has a $2500 deductible. Keep insurance open for at least one year after closure. Have to pay all non-University vendors.
Subscribe to:
Posts (Atom)