Board Minutes, January 11th, 2010

Minutes, January 11th, 2010


Present: Ryan Sargent, Scooter, Mike Keech, Mike Currie, Michelle Strain, Dan Wortman, Dan Gillespie, Shelley Harding, Evan Scully, Sarah Carrigan-Kent.

Regrets: Darren Wheaton, Iain MacLeod, Zach Ball, Kevin Estabrooks.


- Iain MacLeod will be completing his degree at MUN this term. He will be able to provide input into decisions by phone/email.
- Michelle added an item to the agenda: more info to Board members and Liquor Policy Committee notes.
- Amended minutes from previous meeting to correct the fact that Iain was not present. Minutes were then approved.

Manager’s Report: see written report.

Dan Wortman was going to talk to Kevin to make sure that we can get financials in a timely manner in the critical months ahead.

Aramark as food partners: interested, but hours don’t really mesh well with periods when there are a lot of customers at the Pub, with the exception of Friday afternoons. The only other possibility is the Superbowl buffet – going to try to determine whether there would be enough interest to hold such an event.

The Facebook Group was discussed, including pros and cons of converting it to a “Fan Page” instead of “Group.” Decided to leave it as-is.

Corey’s Paintings: look good, only slightly over budget, but a lot of paint remains in case we elected to do additional paintings, so the next sections would be much cheaper.

DJ Booth Project: almost complete, should protect the gear. Bartenders now have eye contact with the DJ.

Liquor Policy Committee: has gone through the Liquor Control Act, and Order & Regulations. Looking to include other areas in their Special License umbrella. Advertising rules are many shades of grey and the committee is trying to gain clarity. Discussed the rules surrounding courtesy drinks.

Documents that would be of interest to Board Members were reviewed. They included:
- Incorporation Documents
- Constitution & By-Laws
- License to Operate
- Loan Agreement
- Employment Contracts
- Insurance Coverage (Directors & Officers Insurance)
- Commercial General Liability
- Obligation to maintain financials and have an annual audit
- HST Registration Number
- Bank account at Scotiabank
- Government by a Code of Conduct & Liquor Policy
- Sales Agreements

If we cease operations, we are required to pay at least four weeks of severance pay to long-term employees (over five years service). Must retain HST for remittances. Insurance has a $2500 deductible. Keep insurance open for at least one year after closure. Have to pay all non-University vendors.