Board Meeting: February 15, 2010

Present: Mike Currie, Ryan Sargent, Sarah Carrigan-Kent, Dan Wortman, Michelle Strain, Scooter, Shelley Harding, Daniel Gillespie, Mike Keech, Evan Scully
Regrets: Darren Wheaton, Iain McLeod, Zach Ball, Kevin Estabrooks

Minutes from last meeting were approved.


External Accountant’s Report:

- Projected cash April 30 - $11,006. This is based upon a large number of assumptions.
- Need to get written confirmation of timely payments, and numbers are based on paying only interest on loan and no rentals.
- Add Sue’s report to the minutes.


Manager’s Report:

Things are looking worse; Scooter advised the Board to cease operations by April 10th (LDC) or even by March 31st before liquor license renewal.

Scooter reported that Sue’s report was based on better numbers than his updated numbers, and her report was pretty bleak. He reported an extremely significant drop in sales over the past two weeks, which makes Sue’s analysis essentially invalid. Uncle Larry’s seems to be taking away more patrons as they have amped up their dance floors.

We discussed closing expenses such as severance for Scooter, severance for the employees and HST & payroll.


Other Business:

Dan Gillespie spoke up and said that he felt that the Board was incapable of making decisions. He would like to resign, but he didn’t. He believes we need a formal document that says where we stand.

We need a lawyer to assist us through these proceedings, will meet with one tomorrow morning.

Need to do 3 things to ensure we are not personally liable as a board:
- Deposit remittance every week.
- Termination notices (Evan will email Darren).
- Set up separate account for HST.

Also advised to do a weekly count of cash floats (Shelley on Mondays) and get Scooter to sign a letter about his reduced salary.

Next meeting Wednesday the 17th of February at 9pm. Michelle Strain will book a room for us.

An appeal came up, with an individual who was caught smuggling beer into the Pub. After discussion of the case, a motion was passed to grant his appeal.

A second appeal camp up, with an individual who was stealing tips from tip jar. Indecision about this one, went to a vote, 5 to 4 vote to shorten the length of his ban (he had already served over four months).